Greek Life

 

2016-2107 Achievement Expectations Checklist

Chapters should use this monthly checklist to make sure they are on track to meet upcoming areas of the Achievement Expectations Program.

Notes

  • Access to chapter MBox folders is limited to chapter presidents and designated officers.  Contact the AEQuestions@umich.edu to add or remove individual access.
  • Under Collection Method, expectations where “OGL takes attendance” refers to Greek Life staff and/or council executive boards taking attendance at events 
  • Program, Event, Project form can be submitted at any time after an event.  It is not necessary to wait until deadlines to submit. The hard deadlines are listed in table.
  • Label documents uploaded either as the document title or as indicated on form.

 

Category Identification Codes:

AD = Administrative
AA = Academic Achievement
CSP = Community Service & Philanthropy
CD = Chapter Development
LPD = Leadership & Personal Development
CBCE = Community Building & Campus Engagement
RM = Risk Management

 

Fall 2016   

  • Remember to start collecting your community service hours, philanthropy dollars, and member involvement – tracking forms can be found in MBox. Also, you may submit any academic, community service, philanthropic, chapter development, leadership, community building and civic engagement, and risk management events as they occur.
  • PROGRAM/EVENT/PROJECT SUBMISSION FORM

                                                                                    

August

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

First day of classes

Chapter Information Form

(Panhel Financials are submitted separately)

Chapter submits on Greek Life website

AD

September 30th

Register chapter as student organization (SOAR) including Authorized Signers (SOAS)

Chapter completes on Maize Pages through the Center for Campus Involvement

AD

First Day of classes

Officer Anti-Hazing Agreement

Chapter officers (President) submit on Greek Life website

LPD

Last Day of classes

Host a leadership or personal development program 

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

(if applicable)

Chapter plans to attend multicultural, intercultural, diversity program

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

(if applicable)

Plan collaborative program

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE/CSP

Last Day of classes

Begin collecting information for the Individual Member Tracking Form

Chapter submits Individual Member Activity Tracking form found in MBox

CBCE/LPD

Last Day of classes

Begin collecting information for Campus Involvement Form

Chapter submits Campus Involvement form found in MBox

 

September

 

 

 

AD

Council-specific

Chapter Rosters

Chapter submits at Council Meetings

AD

September 20th

NPHC/MGC Notice of Membership Intake Form

Chapter submits on Greek Life website (NPHC - MGC)

AD

Council-Specific deadline

IFC/Panhel/NPHC/MGC Dues

Subject to council treasurer’s discretion

AD

Within one week of bid acceptance (Panhel & IFC) or council deadline (NPHC & MGC)

Membership Information Cards

OGL tracks

AA

September 30th

Submit Academic Program Policy Form

Chapter uploads in MBox folder

CD

September 30th

National New Member Program or Intake Process

Chapter uploads in MBox folder

CD

Designated monthly advisor meeting

Submit Chapter Development Form

Form is in MBox but bring to meeting

CD

Last day of classes

Hosts alcohol-free sisterhood or brotherhood event

Chapter submits Program/Event/Project form found on Greek Life Website

CSP

Last day of Fall classes

Chapter Community Service Project  (50% min. participation rate)

Chapter submits Program/Event/Project form found on Greek Life Website

CSP

Last day of Fall classes

Chapter Philanthropic Project  

Chapter submits Program/Event/Project form found on Greek Life Website

LPD

Council-Specific deadline

Attend a council organized leadership program (i.e. Women Leading Women)

OGL takes attendance

RM

September 30th

Submit National Risk Management Policy

Chapter uploads in MBox folder

RM

September 30th

Crisis Management Plan

Chapter uploads in MBox folder

RM

September 30th

Fire Safety Worksheet (for properties w/address listed on OGL website)

Chapter submits Fire Safety Worksheet form found in MBox

RM

Council-Specific deadline

Attend council mandated social risk-management meeting/workshop 

OGL takes attendance

RM

Last day of classes

Attend council Hazing Prevention Program(s)

OGL takes attendance

 

 

 

 

  

OCTOBER

CODE

DEADLINE

ITEM

COLLECTION METHOD

LPD

On scheduled date

Attend Emerging Leaders Conference

OGL takes attendance

AD

October 20th

NPHC/MGC Membership Intake Information Form

Chapter submits on Greek Life website (NPHC - MGC)

AD

October 20th

Panhel/IFC Initiation Information Form

Chapter submits on Greek Life website

CSP

Determined by Councils

Greek Service Day/Weekend Participation

OGL takes attendance

RM

On scheduled date

Panhel new member Secure in Sisterhood (attendance % determined by Panhel exec)

OGL takes attendance

NOVEMBER

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

One month prior to initiation

NPHC/MGC Report of Candidates

Chapter submits on Greek Life website (NPHC - MGC)

DECEMBER

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

First day of WI classes

Chapter Info Form (no financial info needed)

Chapter submits on Greek Life website

AD

First day of WI classes

If applicable, update chapter contact information on Maize Pages and update authorized student org signers with SOAS

Chapter completes on Maize Pages through the Center for Campus Involvement and SOAS

AD

First day of WI classes

Officer Anti-Hazing Agreement

Chapter officer (President) submit on Greek Life website

CBCE

Last day of classes

Submit Involvement Outside of Greek Life information

Chapter submits Campus  Involvement form found in MBox

LPD

Last day of classes

Submit Volunteer Leadership Positions information

Chapter submits Campus  Involvement form found in MBox

CSP

Last day of classes

Submit Community Service Hours information

Chapter submits Individual Member Activity Tracking form found in MBox

CD

Designated by council

New Member Module Verification (Deadlines and grading determined by council execs)

New members complete on Canvas

RM

Council Specified deadline

IFC  new member Sober Monitor Training Verification 

OGL takes attendance

RM

Council Specified deadline

Panhellenic Social Liaison Training Verification

OGL takes attendance

 

 

 

 

 

 

Winter 2017

  •  Remember to start collecting your community service hours, philanthropy dollars, and member involvement – tracking forms can be found in MBox. Also, you may submit any academic, community service, philanthropic, chapter development, leadership, community building and civic engagement, and risk management events as they occur.
  • PROGRAM/EVENT/PROJECT SUBMISSION FORM

 

JANUARY

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

Council-Specific in Mid-January

Chapter Rosters

Chapter submits at Council Meetings

AD

January 20th

NPHC/MGC Notice of Membership Intake Form

Chapter submits on Greek Life website (NPHC - MGC)

AD

Council-specific deadline

IFC/Panhel/NPHC/MGC Dues

Subject to council treasurer’s discretion

AD

Within one week of bid acceptance (Panhel & IFC) or council deadline (NPHC & MGC)

Membership Information Cards

OGL tracks

CD

Designated monthly advisor meeting

Discuss Chapter Development Form

Form is in MBox but bring to meeting

CD

Designated monthly advisor meeting

Discuss National New Member Program or Membership Intake Process

OGL tracks

CBCE

Last day of classes

(if applicable)

Chapter plans to attend a multicultural, intercultural, diversity program

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

(if applicable)

Collaborative program

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE/CSP

Last Day of classes

Begin collecting information for the Individual Member Tracking Form

Chapter submits Individual Member Activity Tracking form found in MBox

CBCE/LPD

Last Day of classes

Begin collecting information for Campus Involvement Form

Chapter submits Campus  Involvement form found in MBox

LPD

Council-Specific deadline

Attend a council organized leadership program (i.e. Women Leading Women)

OGL takes attendance

LPD

Last Day of classes

Host a leadership or personal development program 

Chapter submits Program/Event/Project form found on Greek Life Website

RM

Designated monthly advisor meeting

Review National Risk Management Policy

OGL tracks

RM

Council-Specific deadline

Attend council mandated social risk-management meeting/workshop 

OGL takes attendance

RM

Designated monthly advisor meeting

Review Fire Safety Worksheet (for properties w/address listed on OGL website)

OGL tracks

 

FEBRUARY

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

February 20th

NPHC/MGC Membership Intake Information Form

Chapter submits on Greek Life website (NPHC - MGC)

AD

February 20th

Panhel/IFC Initiation Information Form

Chapter submits on Greek Life website

LPD February 3-5 MGLI Presidents Weekend Chapter Presidents attend - OGL takes attendance

MARCH

CODE

DEADLINE

ITEM

COLLECTION METHOD

AD

One month prior to initiation

NPHC/MGC Report of Candidates

Chapter submits on Greek Life website (NPHC - MGC)

 

 

 

 

APRIL

CODE

DEADLINE

ITEM

COLLECTION METHOD

AA

Last day of classes

Host/co-host academic program

Chapter submits Program/Event/Project form found on Greek Life Website

CSP

Last day of classes

Chapter Community Service Project  (50% min. participation rate)

Chapter submits Program/Event/Project form found on Greek Life Website

CSP

Last day of classes

Community Service Hours

Chapter submits Individual Member Activity Tracking form found in MBox

CSP

Last day of classes

Chapter Philanthropy Project (50% min. participation rate)

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

Submit Involvement Outside of Greek Life Information

Chapter submits Campus  Involvement form found in MBox

LPD

Last day of classes

Submit Volunteer Leadership Position Information

Chapter submits Campus  Involvement form found in MBox

CD

Last Day of Classes or designated by council

New Member Module Verification (Deadlines and grading determined by council execs)

New members complete on Canvas

CD

Last day of classes

Alumni Outreach Initiative

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

(if applicable)

Submit multicultural, intercultural, diversity program that chapter attended

Chapter submits Program/Event/Project form found on Greek Life Website

CBCE

Last day of classes

(if applicable)

Submit Collaborative program

Chapter submits Program/Event/Project form found on Greek Life Website

RM

Last day of classes

IFC  new member Sober Monitor Training Verification

OGL takes attendance

RM

Last day of classes

Attend council Hazing Prevention Program(s)

OGL takes attendance

RM

Council Specified deadline

Panhellenic Social Liaison Training Verification

OGL takes attendance