University of Michigan
Greek Community Achievement Expectations Program
2016-2017 Academic Year-End Report
Introduction and Background Information
In August of 2013, our Achievement Expectations Program (AE) was launched. The primary goal of this program is to evaluate the performance of all our chapters and provide a community-wide picture of what is occurring so that we can both provide data-driven support and recognize the positive contributions of our organizations. The program has seven areas (Administrative, Academic, Community Service & Philanthropy, Chapter Development, Leadership, Community Building & Campus Engagement, and Risk Management). Overall there are ten categories on which each organization is reviewed. In each category, we expect chapters to meet specific goals by completing and submitting documents on time regarding their chapter’s activities, and participating in community programming. The categories in the Achievement Expectations program match our shared community values and align with specific organizational standards. The Office of Greek Life (OGL) would like to emphasize our commitment to partnering with undergraduates, local advisors and volunteers, and inter/national organizations to ensure chapters at the University of Michigan are providing a healthy and well-rounded experience.
Overview of 2016 - 2017
Throughout the years, the Office of Greek Life staff has evaluated and reviewed the AE Program to make necessary changes to maximize efficiency, increase the accessibility and ease of participation, and more effectively assess the fraternity and sorority experience at Michigan. Most notably during the 2016-2017 Academic Year, the AE Program’s evaluation program was split into two semesters instead of an entire academic year. The shift to evaluating participation each semester has allowed for more effective tracking of trends half-way through the year and provided a framework for discussion when meeting with chapter leaders. A summary of the Fall 2016 AE Report can be found here and a summary of the Winter 2017 AE Report can be found here. Below you will find strategies for success and recommendations for improvement as we reflect on the 2016 – 2017 academic year.
Strategies for Success
The Office of Greek Life is committed to the AE Program’s growth and supporting our chapters to increase participation to better understand chapter culture and provide more specific support. Listed below are some of the strategies the OGL has implemented to promote successful participation in the AE Program over the 2016 – 2017 academic year:
Created individual chapter report cards that detailed the participation of each expectation, which council advisors utilized during presidents’ meetings.
- Hosted AE Program office hours, where chapters scheduled one-on-one meetings to discuss any questions or concerns that they had about the AE Program. There were 24 chapters (ALL 8 NPHC chapters, 8 MGC chapters, 6 Panhel chapters, and 2 IFC chapters) that participated in the office hours.
- Presented about AE Program at council meetings to announce updates, address misunderstandings, and simulate submissions for the AE Program.
Sent frequent emails to remind chapters of upcoming deadlines and share other pertinent information about the AE Program.
Updated website resources to provide more explicit rationale and framing around the purpose of the AE program
Recommendations for Improvement
Chapter advisors and local volunteers, consultants, and inter/national officers communicating regularly with appropriate Office of Greek Life Staff about the AE Program and centering the AE Program during conversations with chapters to increase participation and promote the continuing establishment of healthy chapters. The monthly checklist, which provides a yearlong snapshot of the program, includes deadlines and where to submit the information.
The Office of Greek Life working with each council on appointing an AE Program representative that communicates deadlines, answer questions, and direct councils to necessary information in efforts to support the overall understanding of the AE Program.
The Office of Greek Life utilizing social media platform(s) to frequently highlight chapter and council success, remind chapters of upcoming deadlines, and any other necessary AE Program information.
The Office of Greek Life hiring a full-time staff member dedicated to the assessment and implementation of the Achievement Expectations Program.
Below you will find an overview of the participation in the AE Program in the 2016 – 2017 academic year.